What are the features to look for in any tutor scheduling software is the first thing you need to consider before actually picking any one of them. Scheduling is very important for any kind of tutoring business, so it is kind of important that your business has a effective and efficient tutor scheduling software in place. There are many tutoring software out there and you cannot blindly buy any of them, as it is more about which of those options serve your requirements properly.
Based on following areas you should evaluate the software system and then choose one of them for your business needs:
Recording Abilities - Check if the system records the important details of the tutoring sessions that you have. The system should be able to properly record start time, students, location, date, end time, tutor, cost etc.
Access to Tutor and Participants - See if participants as well as the tutors get the access to the scheduling software or not. Ideally the software should allow both of them to be able to view the sessions on same calendar. This cuts down the chances of them mistaking time and date of any of the tutoring sessions.
Integration - What you also need to consider is if the scheduling system seamlessly integrates into the business’ financial and billing systems. The software should determine the bill that the students need to pay. This would save you a lot of time and any chances of clerical errors. So it is important that your tutor scheduling system ties up with other financial systems in your business.
Ease of use is equally important - Make sure what you purchase easily records the important details of the sessions or any other similar events. You won’t like breaking your head over software glitches every now and then or for that matter looking for an important function amongst the endless confusing menu options.
Ability to Make Quick Edits - You should also be able to edit and make changes easily in the scheduling software. We often see tutoring sessions getting cancelled or rescheduled. In that case, making changes easily in the system becomes important.
Recording the Attendance - The scheduling software should keep a record of attendance. This way you can keep a track of who missed a session or why a session was cancelled.
Based on following areas you should evaluate the software system and then choose one of them for your business needs:
Recording Abilities - Check if the system records the important details of the tutoring sessions that you have. The system should be able to properly record start time, students, location, date, end time, tutor, cost etc.
Access to Tutor and Participants - See if participants as well as the tutors get the access to the scheduling software or not. Ideally the software should allow both of them to be able to view the sessions on same calendar. This cuts down the chances of them mistaking time and date of any of the tutoring sessions.
Ease of use is equally important - Make sure what you purchase easily records the important details of the sessions or any other similar events. You won’t like breaking your head over software glitches every now and then or for that matter looking for an important function amongst the endless confusing menu options.
Ability to Make Quick Edits - You should also be able to edit and make changes easily in the scheduling software. We often see tutoring sessions getting cancelled or rescheduled. In that case, making changes easily in the system becomes important.
Recording the Attendance - The scheduling software should keep a record of attendance. This way you can keep a track of who missed a session or why a session was cancelled.
Different Categories of Tutor Scheduling Systems
There are basically four different categories of tutor scheduling systems. They are mentioned as follows:
Computer-based Calendars: Almost all the computers come pre-installed with calendar software or you can also install a new one easily. This can be great option as scheduling software as making changes in the calendar is easy and there is always space for writing a brief note about a particular session.
Integrated Web-based Scheduling System: These are the products intended only for tutoring businesses and are fully integrated with student records, tutorial session records, billing systems etc.
Printed Calendar: This is of course not even any software and hardly comes with any important functions but if you are one of those independent tutors carrying a pocket calendar can always be a cost effective option.
Web-based Calendars: This is a great cost effective choice and comes with most of the functionalities like editing details, making changes, keeping records of student attendance etc. Integrating with billing and financial systems often becomes an issue here. Google Calendar can be a great choice in this category.
At the end of the day, it is all about the size of your company, the kind of functionalities you expect from your tutor scheduling software and your budget that would ultimately decide the option that you’d go with.
Integrated Web-based Scheduling System: These are the products intended only for tutoring businesses and are fully integrated with student records, tutorial session records, billing systems etc.
Printed Calendar: This is of course not even any software and hardly comes with any important functions but if you are one of those independent tutors carrying a pocket calendar can always be a cost effective option.
Web-based Calendars: This is a great cost effective choice and comes with most of the functionalities like editing details, making changes, keeping records of student attendance etc. Integrating with billing and financial systems often becomes an issue here. Google Calendar can be a great choice in this category.
At the end of the day, it is all about the size of your company, the kind of functionalities you expect from your tutor scheduling software and your budget that would ultimately decide the option that you’d go with.
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